Mobiconnect Release Notes V2025.3.1
Inventory Module – (Order Received)
🧾 Feature Overview: Purchase Order Received Management.
- This major release introduces a complete PO Receiving System that supports dynamic order tracking, approval workflows, lot-level customization, and QR code label exports. It ensures accurate material handling, enhanced traceability, and process integrity throughout the inventory lifecycle.
📥 Purchase Order Receiving Workflow
The receiving process now enables complete traceability and structured entry for every item delivered:
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Itemized Material Receiving: Receive line items partially or fully as per vendor delivery. Enter received quantity, validate against order, and attach documentation.
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Auto-Filled PO Details: Material data is automatically fetched from the PO including ordered quantity, unit of measurement, vendor, and expected delivery date.
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Staggered Delivery Support: Handles multiple deliveries under the same PO, updating only relevant quantities.
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QR Label Export for Each Lot:
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After a lot is received, users can generate and export QR-coded labels.
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Each QR label links to the system’s lot data — including material code, batch number, and quantity.
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Labels can be printed and attached to physical stock for easy scanning, traceability, and warehouse organization.
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Here is a complete demo of materials module which highlights Purchase Order Received module.
🔄 Dynamic PO Status Tracking
The Purchase Order module now features intelligent and customizable status management to reflect real-world receiving workflows accurately:
| Default Statuses | Meaning |
|---|---|
Pending |
No items have been received yet. |
Partially Received |
At least one item received; remainder is pending. |
Received |
All PO line items have been completely received. |
Rejected |
PO was closed without fulfillment or has been manually terminated. |
🔧 Custom Status Configuration
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In addition to system-defined statuses, users can now create their own custom PO statuses via the Settings module.
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Each custom status can be:
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Named based on your internal terminology (e.g., Quality Hold, Awaiting GRN, Under Inspection).
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Color-coded for visual distinction in dashboards, reports, and most importantly — QR label exports.
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These statuses can be applied manually or linked to specific conditions (optional, based on configuration).
🌈 Status Colors for QR Labels
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When exporting QR-coded labels for received lots, the assigned status color is included visually:
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Helps warehouse or inspection teams instantly identify item state from the physical label.
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Supports faster segregation, sorting, and action-taking in high-volume environments.
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This makes your system not just informative — but highly visual and adaptable to any operational flow.
🛡️ Order Received Approvals
To ensure only verified items enter inventory, a configurable approval system is built into the receiving process:
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Department-Specific Routing: Approval flows are determined based on the originating department of the purchase.
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Assigned Approvers: Approvers are assigned from the Settings module and notified automatically.
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Multi-Tier Approval Support: Allows sequential or parallel approvals based on configuration.
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Stock Lock Until Approval: Inventory updates are held until approvals are completed, ensuring only verified items are counted.
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Audit Logging: Every approval or rejection is logged with time, approver identity, and remarks.
📝 Lot-Level Data Capture with Dynamic Fields
Capture complete and customized data for each lot received:
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Admin-Defined Fields: Create and manage dynamic fields from the Settings panel — including text inputs, dropdowns, dates, numbers, and checkboxes.
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Lot-Based Entry: Fields appear during receiving for each item or batch, supporting use cases like:
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Batch No.
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Expiry Date
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Manufacturer
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Quality Grade
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Flexible Data Structure: Allows industry-specific tracking (e.g., pharmaceuticals, perishables, or manufacturing).
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Exportable Records: All field data is stored, reportable, and included in exports.
🧾 Attachments, Notes & Document Support
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Upload Support Files: Add GRNs, delivery notes, inspection reports, or invoices during receiving.
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Material Notes: Enter quality concerns, shortages, or visual flags for downstream teams.
🛠️ System Enhancements
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Over-Receiving Prevention: Validates quantity limits based on PO.
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UI Improvements: Streamlined receiving form with inline validations and prefilled data.
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Live Stock Sync: Upon approval, received quantities are synced to inventory.
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Advanced Filters: Filter PO receipts by vendor, material, approval status, department, or date.
🔔 Notifications & Settings
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Email Alerts: Triggered on receipt, approval pending, approval done, or rejection.
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SMS Integration: Optional SMS alerts available via Twilio.
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Complete Audit Logs: Every user action is recorded with timestamp and user ID.
🔐 Security & Compliance
Your Purchase Order Receiving workflow now includes key safeguards to ensure data integrity, user accountability, and audit-readiness — crucial for regulated environments and enterprise-scale inventory management.
🧾 User Role-Based Access Control (RBAC)
- Only authorized roles (e.g., warehouse, inventory manager, or approver roles) can perform actions such as:
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Creating or editing received entries
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Approving or rejecting received lots
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Exporting QR labels or documents
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Permissions can be finely tuned in the admin panel to restrict visibility or actions by department, user level, or module scope.
📚 Full Audit Trail & Activity Logs
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Every transaction in the PO Receiving lifecycle is automatically logged, including:
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Material received (what, how much, when, by whom)
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Status changes (including custom status updates)
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Approvals or rejections with timestamps and user details
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Logs are non-editable and can be exported for compliance audits.
🗂️ Document and Data Retention
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Uploaded delivery notes, invoices, and GRNs are securely stored and linked to the corresponding receiving entry.
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Dynamic field data (e.g., batch no., expiry, custom values) is retained permanently with each lot for traceability and historical reporting.
🔍 Tamper Protection
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Once a lot has been approved and marked as received, the data is locked from further modification (unless rollback permission is explicitly given).
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Any modifications post-approval trigger alerts and require justification with user tracking.
🔒 Data Security
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All receiving data is transmitted over secure, encrypted connections (HTTPS).
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Backend data is protected with database-level encryption and automated backups to prevent data loss.
📈 Business Impact
This release brings significant automation and transparency to your procurement process. Teams can now:
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Foolproof Receiving: Ensures correct items are received, verified, and recorded.
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Full Traceability: QR labels, custom lot data, and audit logs make tracking easy from vendor to stockroom.
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Process Compliance: Approval flows ensure accountability and data security.
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Adaptable Design: Works for small teams or enterprise warehouses, configurable to your exact needs.
This update provides an end-to-end digital workflow for purchase order fulfillment — from vendor delivery to warehouse shelves, with total transparency and control with a seamless stock control like never before!
If you need a hand you can always reach out and raise a tech support ticket at support.mobiddiction.com
Enjoy Mobiconnect™[/vc_column_text][/vc_column][/vc_row]
